Are you working harder or smarter?

If you’re submitting electronic files to PostalOne!® for just the Full-Service mailings you process, chances are you’re working a lot harder than you really need to be. Oh, you say, “but sending files to PostalOne! is a lot more work than submitting hard copies.” On the surface, that may appear to be the case, especially if you do not do electronic submissions very often. The fact is, though, if you have two different process flows, one for Full-Service mailings and one for everything else, you ARE working harder than necessary. And, who wants to work harder than they need to? Any workflow is easier if all the jobs are processed in the same manner, and submitting jobs to PostalOne! is no exception..  Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Labeling List Changes effective August 1, 2015

The United States Postal Service® (USPS®) announced changes to the Labeling List data, effective August 1, 2015, with an expiration date of September 30, 2015. The Labeling Lists affected are L006, L007, L012, and L606. The Labeling Lists are located on the Postal Explorer web site under the Additional Links tab. This will direct you to the Facility Access and Shipment Tracking System (FAST) web site; from there you can choose Resources, then Label Lists File Download, then Label List Files.

Use of Labeling List Data
The Labeling List data is used to define the specific destination information to be printed on sack labels, tray labels, and pallet labels. This destination information is used to route the mail inside the sacks, trays and pallets to the correct postal facility for processing. The destination information is based primarily on 3-digit ZIP Code prefix, and varies based on the class of mail, processing category, and other criteria. Virtually all container labels are generated using computer software, which accesses this Labeling List data in a file format, operating much like a look-up table.

Why the changes?
There are many reasons why the USPS makes changes to the Labeling List data. Recently, many of the changes are being made as a result of their efforts to consolidate processing facilities to improve efficiencies and reduce costs. Changes also take place when the USPS makes alterations to the service areas for certain processing facilities, which can be the result of shifts in population, mail volumes, staffing and many other reasons. Keep in mind that approximately 12% of the US population moves each year and there are about 1,800 new delivery addresses added each day. So, there are lots of ZIP Code changes happening all the time!

Time for change
The USPS modified the frequency of these updates last fall from quarterly to monthly. What this means for mailers is that Labeling Lists are now effective for a period of only two months. While these updates have always been important to insure proper direction of the mail, keeping up to date is now more critical than ever. Gone are the days when mailers could perform their postal presort process months in advance. Due to this change, the maximum advance time for the presort process is 60 days, and in reality probably less than that to accommodate production schedule fluctuations. The scheduled and actual induction dates (mailing dates) also become much more critical as a result of this change. These dates are what is used by the USPS to determine if valid Labeling Lists have been used to process the mailing.

Handling Change
When these types of changes are announced, it is important for mailers to work with their software vendors and mail service providers to make sure that the changes are implemented on a timely basis. This is critical so that the correct destination information is populated into the Mail.dat® files, or any other files or printed documents that are used to process or submit postage statements (and other postal documentation) and to create sack, tray, and pallet labels. Keep in mind that the Labeling List changes involve not just the facility names, but the ZIP codes associated with those facilities. This affects the destination line on the tags and the mailpieces that are placed into the sacks, trays, and pallets. As such, these changes MUST be incorporated into the presort software first; if the data is incorrect during this process (and thus incorrect in the Mail.dat files), it cannot be corrected in Post-Presort software, such as DAT-MAIL™.

Automatic Postal Data Updates System
Window Book makes these updates easy for our clients by providing an automated method to update the Labeling List information into your Post-presort software. Once you have this FREE add-on tool installed with your DAT-MAIL software, you no longer have to remember to check for Labeling List updates, nor do you have to perform manual downloads because it will automatically be taken care of for you! You can just set it and forget it!

Common Mail.dat® File Errors

If you submit Mail.dat® files to PostalOne!®, you already know how frustrating it can be when you get error messages, indicating that there is a problem with the data in your Mail.dat files. Identifying just what those errors are, and then pinpointing where in the Mail.dat file those errors are located, and knowing how to fix the errors can be complicated. This week, we share some of the more common errors we see when assisting clients.

Postage payment and By/For
Common errors that we see in many Mail.dat files are missing or incorrect postage payment and By/For information. The postage payment information is contained in the Mailer Postage Accounting (MPA) file of the Mail.dat file set. Read more:  http://www.windowbook.com/Learning/Postal-Concierge-E-tips

 

New Mail.dat Process Automation Tool: AWAM

Window Book Releases New Mail.dat Process Automation Tool:
Advanced Workflow Automation Manager (AWAM

Window Book, Inc. is pleased to announce the release of their latest breakthrough in Mail.dat® processing automation, Advanced Workflow Automation Manager (AWAM). This new software works with Window Book’s DAT-MAIL software to help mailers save time and improve productivity with high performance, automated  Mail.dat importing and processing.

AWAM is server-based for maximum speed and reliability and lets you process up to 20 Mail.dat files at once.  It supports an unlimited number of import hot folders, each linked to a different  workflow process for multiple  clients or job types.  Mailers also have the option to have AWAM look for new Mail.dat files in job subfolders on a network and automatically import them as soon as they are created.

Besides importing Mail.dat files, a large number of different operations with these files can be done automatically including applying mass updates, changing mailing and shipping dates, correcting bad container data, performing palletization and entry point optimization sets, exporting data to PostalOne!® or other applications, running reports, and much much more.

“From working with the mailing industry for almost 30 years, we know that not all jobs are handled the same way. You need different workflows for different job types such as. First-Class and Standard Mail. Now AWAM offers more flexibility when importing jobs, processing them and then saving them in multiple profiles so you can easily locate them again later,” said Jeffery Peoples, Window Book’s CEO.

“We have been told by many mailers that they spend way too much time locating and moving Mail.dat files around on workstations. AWAM is a new robust and flexible system that will help automate mailer’s daily tasks and save time getting the job done,” added Peoples.

Mailers who wish to see and learn more about AWAM are encouraged to call 800-524-0380 or email PostalSpecialist@windowbook.com to learn how they can benefit from using AWAM in their workflow process.

About Window Book
Window Book is currently celebrating its 27th year helping clients manage their operations more profitably.  We help you to:  Streamline mail processes to reduce operational costs!  Implement Full-Service and Seamless Acceptance to minimize the risk of downstream quality issues and be in a better position to defend your preparation processes. Grow with Emerging Technologies. Automate Your PostalOne! Submissions. Move to the Cloud to Optimize Your Operations. Use Your Data to keep up with competition.

Labeling List Changes effective June 25, 2015

The United States Postal Service® (USPS®) announced changes to the Labeling List data, effective June 25, 2015, with an expiration date of August 31, 2015. The Labeling Lists affected are L001, L002, L005, L006, L007, L009, L010, L012, L201, and L606. The Labeling Lists are located on the Postal Explorer web site under the Additional Links tab. This will direct you to the Facility Access and Shipment Tracking System (FAST) web site; from there you can choose Resources, then Label Lists File Download, then Label List Files.

Read more:  http://www.windowbook.com/Learning/Postal-Concierge-E-tips

U.S. Postal Service and Sweden Post to Jointly Issue Ingrid Bergman Stamp

WASHINGTON — The U.S. Postal Service and Posten AB of Sweden announced today that award-winning actress Ingrid Bergman will be honored as the 19th stamp in the Legends of Hollywood series.

Window Book Releases New PostalOne! Automation Solution: PostalWeb™

June 18, 2015, Cambridge, MA

Window Book, Inc. is pleased to announce the release of their latest breakthrough technology, PostalWeb, which improves the efficiency of mailing operations by automating the transfer of PostalOne!® documents and data back to the mailer.

Mailers can now use PostalWeb to automate retrieval of unpaid and finalized postage statements from PostalOne!. In addition, mailers can also automatically receive Barcoded Confirmation Pages, which can be scanned by USPS acceptance personnel, and important postage statement data in an XML format. This data can be used by both mailers and mail owners to automate entry of postage data into internal systems. In addition to automated document and data distribution, PostalWeb has an innovative eDoc dashboard which is mobile friendly and provides a unique view of e-doc submissions that has been designed for mailers.

PostalWeb, when used in conjunction with Window Book’s eDM10X software for automatically uploading Mail.dat® files into PostalOne!, provides an end-to-end fully automated PostalOne! solution.

“Window Book is all for increasing productivity by automating systems. Our first test site reports saving over 14 man-hours per week just by not having to go to PostalOne! to retrieve the finalized statements they need. According to their accounting department this adds up to over $700 in savings per week! That’s a savings of over $36,000 per year just using the first version of PostalWeb!,” said Jeffery Peoples, Window Book’s CEO.

“The really amazing thing about PostalWeb is that it automates the retrieval of our finalized postage statements from PostalOne! saving our CSR’s a ton of time” said Robert Dorre, Mailing & Logistics Support for World Marketing, Inc.

“We are continually looking for better ways for mailers to automate systems and create more freedom and effeciencies in the process. I am certain many mailers will realize tremendous time and labor savings from using PostalWeb and increase their profitability in the process” added Peoples.

Mailers who wish to see and learn more about PostalWeb are encouraged to call 800-524-0380 or email PostalSpecialist@windowbook.com to learn how they can benefit from using PostalWeb in their workflow process.

About Window Book:

Window Book is currently celebrating its 27th year helping clients manage their operations more profitably. We help you to:  Streamline mail processes to reduce operational costs and increase productivity!  Implement Full-Service and Seamless Acceptance to minimize the risk of downstream quality issues and be in a better position to defend your preparation processes. Grow with Emerging Technologies. Automate Your PostalOne! Submissions. Move to the Cloud to Optimize Your Operations. Use Your Data to keep up with competition.

Contact information:

Window Book, Inc.

300 Franklin Street

Cambridge, MA 02139-3781

Ph: 800-524-0380

Fax: 617-395-5900

PostalSpecialist@WindowBook.com

www.WindowBook.com

 

USPS® Postpones Facility Closures AGAIN

The United States Postal Service® (USPS®) is once again postponing their planned network consolidation and corresponding adjustment of delivery service standards. The network consolidation plan was postponed once before, in 2014, and then restarted in January 2015. The USPS originally laid out their Network Rationalization plan in 2011 with a phased approach to closing and consolidating various postal facilities and making the necessary service standard adjustments to correspond with the new service network. The USPS goal in closing a large number of processing facilities is to cut costs and optimize their processing network to more closely align with the decreased volumes of mail. The USPS indicated that the decision to defer the next phase of the initiative was based upon operational considerations, and was made to ensure that the Postal Service will continue to provide prompt, reliable and predictable service consistent with the published service standards. The USPS plans to resume the consolidation plans in 2016.

Network facility changes
The first phase of the network optimization plan began in July 2012 and by the end of 2013 a total of 96 facilities were either closed or consolidated into others. The Phase 2 plan, which began in January of this year, had consolidations scheduled for up to 82 facilities. According to numbers produced and reported by the USPS, the network consolidation has realized an annual cost savings to the USPS of $865 million with no employee layoffs. This next phase was expected to realize an additional $750 million in annual savings, but it is unclear at this point how much of this savings has been realized in the abbreviated Phase 2 implementation.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Postal Service to Issue Elvis Presley Stamp

WASHINGTON —Postmaster General Megan Brennan announced today that Elvis Presley will be commemorated on a Forever stamp as the sixth inductee into the Postal Service’s Music Icon Series. The stamp image will be previewed at a later date.