Archive of posts filed under the Industry Articles category.

USPS Resumes Facility Closures in 2015

The United States Postal Service® (USPS®) announced that Phase 2 of the planned network consolidation and corresponding adjustment of delivery service standards will be resumed beginning in January 2015. As we reported in earlier e-Tips, the USPS originally laid out their Network Rationalization plan in 2011 with a phased approach to closing and consolidating various postal facilities and making the necessary service standard adjustments to correspond with the new service network. Phase 2 of that plan was scheduled to be implemented on February 1, 2014, but the USPS postponed those plans. The USPS goal in closing a large number of processing facilities is to cut costs and optimize their processing network to more closely align with the decreased volumes of mail.

Network facility changes

The first phase of the network optimization plan began in July 2012 and involved 48 facilities. The USPS halted closures during the busy mailing season of September through December 2012, but resumed the first phase closure plans in January 2013. The USPS again halted the closures after July 2013 for the busy mailing season through the end of the year (consolidating a total of 141 facilities), and then planned to resume Phase 2 in early 2014. The Phase 2 plan will begin in January 2015 with consolidation of up to 82 facilities. The network consolidation so far has realized an annual cost savings to the USPS of $865 million and required no employee layoffs. This next phase is expected to realize an additional $750 million in annual savings.

The Plan

The USPS provides detailed information regarding the planned facility consolidations and closures on a special Our Future Network web page. Included on that page is a link to the Phase 2 FAQ’s. Their Mail Move Plan is available in Excel spreadsheet format, and will be updated on a weekly basis. The USPS also provides information on these planned consolidations on its main web site.

What it means for mailers

So, what does all this mean for mailers? As the consolidations and closures take place, mailers will need to make sure their mailing software solutions – both presort and post-presort – are updated with the most recent postal destination data updates. This includes Labeling Lists, destination drop ship data files (including re-directions), etc. Mailers will also need to pay close attention to the proposed changes in the USPS service standards and monitor mail delivery so that any necessary adjustments can be made to mailing schedules. Stay tuned for further updates as this initiative progresses.

Your Solution

Window Book’s software allows you to easily keep your USPS destination data files, including Labeling Lists and drop ship data, up to date automatically. Our Automatic Postal Data Updater is a complimentary feature in our software, which requires a one-time configuration in the Window Book Automation Scheduler. Contact our technical support team for more details on how to configure your Window Book software for these automatic updates.

Don’t miss out on our educational mailing webinars! Log on to our webinar registration site to sign up.

Window Book is here to help
Window Book’s industry-leading post-presort solution, DAT-MAIL™ can help you take advantage of these USPS incentive promotions. To schedule a free Mail Optimization Analysis, visit www.windowbook.com/MOA.

USPS Destination Data Update Issues

Back in June of this year, the United States Postal Service® (USPS®) planned to implement an increase in the frequency of the updates to several critical destination data files; to monthly from the previous quarterly update schedule. Due to the postponement of the planned July 13, 2014 PostalOne! release to August 24, 2014, the USPS also decided to postpone implementing the monthly updates until September.

What you may NOT be aware of is that there have been some major issues over the last few weeks with the labeling list and drop ship data that USPS issued in June for July consumption. The USPS recently provided an update to July’s labeling list and drop ship data that corrected these issues, but unfortunately another problem was found with the expire dates in the data. The USPS is aware of this situation and its urgency to the mailing industry. We are hopeful that the USPS will make the necessary corrections to these data files and get them posted for the mailing industry as soon as possible. As soon as this data is fixed and an update is provided by the USPS, Window Book and other software vendors, will process it and make it available to software users. In the interim, you may receive automated notifications that the destination data files are getting ready to expire. Normally we would not encourage software users to ignore these alerts, but in this case there are no updated files to access until the USPS publishes the corrected data files.

Reason #212 to use our
Automatic Postal Data Updates System
As you may have heard from us in the past, Window Book has an automated method to update all of these data files into your software. Once you have this FREE add-on tool installed with your DAT-MAIL software, you no longer have to remember to check for these data file updates, nor do you have to perform manual downloads because it will automatically be taken care of for you. No matter how many times the USPS updates the data – we always validate it before making it available. You can just set it and forget it!

Don’t miss out on our educational mailing webinars! Log on to our webinar registration site to sign up.

Don’t miss Window Book’s NEW PRODUCT: eDM10X™
(the latest version is here NOW and it automatically updates
USPS MDR Client for you!!)

To schedule a free Mailing Optimization Analysis, visit www.windowbook.com/MOA

Priority Mail Price Changes

On July 1, 2014 the United States Postal Service® (USPS®) filed a request with the Postal Regulatory Commission (PRC) for price adjustments to Priority Mail®. The implementation date for the new prices is September 7, 2014. While this filing must be approved by the PRC before the new prices are implemented, it is anticipated that the PRC will approve this request.

Price Changes
The Priority Mail pricing structure will remain as it currently exists. The proposal calls for an increase in the Retail Priority Mail prices at an average of 1.7%. Commercial prices will actually see a decrease, with Commercial Base prices going down an average of 0.9% and Commercial Plus prices decreasing an average of 2.3%. This is great news for commercial shippers, just in time for the holiday shipping season.

New postage statements reflecting these new prices will be introduced for the September 7, 2014 implementation date, and will be made available in late August.

Details of the proposal, including the new rate charts, may be found on the PRC web site. The USPS has also posted the new postage statements online on Postal Explorer, as well as the rate charts in Excel format.

Handling Change
The Priority Mail pricing This is an extremely short notice of this price change, so software vendors are feverishly working to incorporate these new prices into their software products. On a related note, the USPS is also making format and verbiage changes to postage statements for many other classes of mail, also effective on September 7, 2014. There is also a Mail.dat® specification version change taking place at the same time, from the current version 14-1 to the new 14-2 version. Window Book anticipates having updated releases of our software reflecting these new prices, new postage statements, and supporting the new 14-2 Mail.dat version available in August.

Resources
These changes will also require a PostalOne!® software update, which is scheduled for August 24, 2014. USPS sends out notifications of all PostalOne! outages and software updates using the DMM Advisory. You can subscribe to the DMM Advisory by sending an email to dmmadvisory@usps.com. Don’t miss out on our educational mailing webinars! Log on to our webinar registration site to sign up.

Don’t miss out on our educational mailing webinars! Log on to our webinar registration site to sign up. To schedule a free Mailing Optimization Analysis, visit www.windowbook.com/MOA

Window Book Releases New Product: eDM10X™

July 10, 2014, Cambridge, MA

Window Book, Inc. releases their latest breakthrough software, eDM10X, which improves the efficiency of mailing operations by automating mailer’s PostalOne!® activities.

eDM10X is a greatly enhanced version of eDMPlus software which is already used by hundreds of mailers.

“We are continually looking for better ways for mailers to automate systems and create more freedom and efficiencies in the process. We love the practical enhancements that have come from so many mailers. I am certain many mailers will benefit in many ways from eDM10X,” said Jeffery Peoples, Window Book’s CEO. “What is so exciting and unique about this new offering is that no matter what post-presort software you use, or even if you don’t use post-presort software at all, you can realize tremendous time and labor savings from using eDM10X,” added Peoples.

Save valuable time and increase efficiency by automating in-house procedures of monitoring PostalOne! Mail.dat® eDoc jobs.

About eDM10X
Most mailers manually upload Mail.dat files to PostalOne! using the interactive MDR Client system – and are then left to monitor their screen in order to track submission statuses. eDM10X will now provide the ability to automate all that tedious and inefficient uploading and monitoring. It also helps mailers quickly and easily fix PostalOne! validation errors. Advancing on the technology used to create Window Book’s widely popular “eDocs Manager” and “eDMPlus with QuickFix” software, eDM10X with our new, modern user interface works with the PostalOne! MDR Client system in “batch mode” to automatically push Mail.dat files up to PostalOne!, monitor the log files and status receipts, and organize all of this data by “Job” for the mailer. eDM10X also provides for PostalOne! event email and text notification to easily managed internal groups who are on a need to know basis.

“If you are using the PostalOne! system to upload your Mail.dat files, eDM10X will make the process easier and eliminate labor with using the USPS MDR Client software. You no longer have to spend so much time looking at job listings on the MDR Client to see if your submissions were successfully processed. It will automatically track and monitor the status of your Mail.dat file submissions and provide feedback to you in a clear, concise and automated manner. You are now free to move about as eDM10X e-mails or texts messages you on your mobile device with success, error or warning notifications. This allows you to focus on other more important tasks while eDM10X performs all of the monitoring and helps you to make any QuickFixes no matter if you are at your desk or not”, said Peoples.

eDM10X Feature Highlights
• Supports automated update and installation of USPS MDR Client updates
• Enhanced email and text message notification of PostalOne! events such as validation failures, job acceptance failure, USPS finalized or reversed statements and PostalOne! database insert failures
• QuickFix feature helps mailers fix PostalOne! validation errors.
• Provides instructions on what to do for different types of failures and exceptions
• Integrates with any post-presort solution including Window Book’s DAT-MAIL™ or can be used by any mailer whether or not they use any post-presort software.

Mailers who wish to see and learn more about eDM10x are encouraged to visit www.windowbook.com/Products/eDM10X and request a PostalOne! Automation Analysis of their operations to learn specifically how they can benefit from using eDM10X in their workflow process.

About Window Book:
Window Book is currently celebrating its 26th year helping clients manage their operations more profitably. We help you to: Streamline mail processes to reduce operational costs! Implement Full-Service and Seamless Acceptance to minimize the risk of downstream quality issues and be in a better position to defend your preparation processes. Grow with Emerging Technologies. Automate Your PostalOne! Submissions. Move to the Cloud to Optimize Your Operations. Use Your Data to keep up with competition.

Intelligent Mail, PostalOne!, FAST, USPS, Express Mail, Priority Mail Open and Distribute and Delivery Confirmation are registered trademarks owned by the
United States Postal Service in the United States and/or other countries.

Mail.dat and Mail.XML are trademarks owned by the
International Digital Enterprise Alliance (IDEAlliance).

Contact information:
Window Book, Inc.
300 Franklin Street
Cambridge, MA 02139-3781
Ph: 800-524-0380
Fax: 617-395-5900
PostalSpecialist@WindowBook.com
www.WindowBook.com

2014 NACUMS Conference Selects SCLogic Software to Track Seminar

For Immediate Release
2014 NACUMS Conference Selects SCLogic Software to Track Seminar
Attendance

ANNAPOLIS, MD July 10, 2014 — SCLogic, a leading provider of campus logistics systems, today announced that it will be providing the conference tracking application for the 2014 National Association of College and University Mail Services (NACUMS) Conference in Tacoma, WA on July 20-23. This marks the fifth year in a row that SCLogic will provide this technology to NACUMS.

“For the past four NACUMS conferences, the SCLogic tracking system has been essential in tracking and reporting on our attendees and helping us track our NACUMS certificate programs. There was no doubt in my mind that we would most likely use it again” said Richard Boudrero, Utah State University, NACUMS President.

This conference tracking application is built on the SCLogic flagship package tracking software system, SCLIntra™, deployed at Fortune 500 companies, major universities and government agencies throughout the world. Although the SCLIntra solution was initially developed for mail and package tracking, it is utilized for a wide range of tracking applications from conference tracking to ballot box tracking. Literally any item with a unique bar code label can be efficiently tracked with SCLIntra software.

About NACUMS
The National Association of College and University Mail Services (NACUMS) is a non-partisan, non-profit organization dedicated to serving the interests of college and university mailers. NACUMS was formed in August 1995, with the following goals:

Maintain communication channels so mailing professionals within the college and university community can share ideas, concerns, etc., with the US Postal Service, the Postal Rate Commission, USPS Board of Governors and other bodies.

Promote the development and use of ethical and effective mail management techniques.
Develop and improve training and educational opportunities.
Collect and distribute information of value to members.
Provide assistance to members new to the mailing industry.
Promote, develop and unite mailing professionals from institutions of higher education.
Facilitate cooperation, communication and professional relationships among the membership.
Provide a means through which members’ knowledge and experience can be united for the benefit of all members.

About SCLogic
Founded in 1996 by Michael B. Saldi, SCLogic is a leading provider of innovative campus logistics software systems that leverage the latest barcode scanning, printing, mobile computing and wireless technologies. The company has thousands of enterprise, government and university users around the world. SCLogic, a Motorola Partner Empower Platinum Elite Specialist and Zebra Advanced Partner, is headquartered in Annapolis, MD, with remote offices in New Jersey, Texas and Los Angeles. SCLogic has installations at over 150+ educational institutions, including deployments at Vanderbilt University and Michigan State University. For more information about SCLogic, please visit http://www.SCLogic.com.

Media Contact
Ashley DeWitt
Marketing Communications Manager & Webmaster
Phone: 888.700.7027

Back-to-Back PostalOne! Mandatory Software Updates

The United States Postal Service® (USPS®) will be issuing back-to-back software updates for the PostalOne!® production system this fall. The first update, which was postponed from the planned July 13, 2014 date, will now be implemented on August 24, 2014. The second update is for the regularly scheduled October update, and that implementation date is October 26, 2014. In both cases, the Test Environment for Mailers (TEM) update will take place the following day.

Why the update?
The USPS periodically makes updates in the PostalOne! system to incorporate enhancements and bug fixes to the software. Major changes are performed when there are significant changes to postal rates or regulations, such as when the USPS increases their prices in January each year. There are usually at least four PostalOne! software updates during the year: January, April, July, and October. There may also be interim updates to PostalOne! for immediate fixes or other system issues.

The August update is a major change to support new USPS products and services, postage statement changes, and other updates. The postage statement changes take effect on September 7, 2014.

There is a Mail.dat® specification version change associated with this update; the current version is 14-1; while the new Mail.dat version is 14-2.

Click to Enlarge

Summary of some of the changes for the August release:
• Periodicals Statement of Ownership: The Requester Publications Only (PS Form 3526) and Requester and General Category Periodicals Publications Only (PS Form 3526-X) will be combined into a single automated online form.
• Manifested Parcels for Domestic & International Mailings: Customers who currently ship single piece mailings and who use the manifest mailing system with the permit imprint payment method can now meet volume minimums of 50 pieces or 50 pounds by combining parcels volumes of various classes of mail.
• Shipping Services File conversion: Additional classes of mail will be converted from Mail.dat to the Shipping Services File format for Standard Mail, Parcel Select Light Weight, and the remaining portions of Priority Mail.
• HUB Facilities FAST Appointment Scheduling: The FAST system will be updated to allow customers to schedule appointments for drop ship to HUB facilities.
• Full-Service eDoc verification & Invoicing: Reports which provide metrics for Full-Service errors will be launched and known issues will also be fixed. Reporting metrics will be made available for mailer-review on August 24. Whereas actual charges for assessments of postage will be visible on the reporting, assessments of postage will not be activated.
• Seamless Acceptance will add reports and enhancements to correctly assess Seamless errors.
• eInduction will enhance numerous electronic processes to increase visibility.
The following items will be available September 7, 2014:
• Call Return Tag: This new service allows Merchandise Returns Labels to be generated and delivered by the Postal Service to a customer on behalf of a merchant.
• Premium Forwarding Services Commercial: This new service will allow commercial mailers to consolidate mail received from multiple Post Office boxes and street addresses, or both, into a single package for delivery to a single address. The Mailer can sign-up through the Business Customer Gateway (BCG).
• Political and Election Mail: New indicators for Mail.dat and Mail.XML™ can be used in the eDoc. This will help USPS better tabulate election mail volume by entry point to help with current and future planning.
• Intelligent Mail® for Package barcode (IMpb) Non-compliance: The Non-compliance threshold will increase slightly.
The October update does not have any postage statement changes associated with it, but here is a sample of some of the other changes:
• For postage statement Mail Owner display, the company name and address of the Mail Owner that is displayed on the postage statement will be based on the eDoc submitted when the Mail Owner is identified by a Mailer ID (MID), Customer Registration ID (CRID), or Permit.
• The nonprofit authorization numbers must be attached to the CRID, i.e. company location, instead of attached to a permit as is the case currently. The eDoc Submitter may identify each nonprofit organization by a MID, CRID or Permit when using Mail.dat files.
• Postage assessment of Seamless Acceptance error for certain error types will be automated.
• Move Update will no longer be measured in MERLIN, but assessed as a census verification for all eDoc Submitters over 75% Full-Service and residual Address Change Services (ACS) will be provided for pieces received from these eDoc Submitters at no charge.
• The Incentive Programs and Online Enrollment services area of the Business Customer Gateway (BCG) will have a new look and feel.
• New functionality will be added to the BCG and Mailer ID in order to facilitate accurate designation of a CRID when a customer attempts to add or modify a company name/business location.
Details of the changes for these updates may be found on the USPS RIBBS® web site for both the August 2014 changes and for the October 2014 changes.
Handling Changes
When these types of changes are announced, it is important for mailers to pay attention to the outage periods so that you can make adjustments in your mailing operations to accommodate the downtime. It is also extremely important for mailers to download and install the USPS Mail.dat Client software (also sometimes referred to as MD Client or MDR Client) as soon as it is available. This software can be downloaded from the Business Customer Gateway web site. Mailers also need to make any associated updates or configuration changes to software that interfaces with PostalOne! once their Mail.dat Client software is updated. For example, if you use DAT-MAIL’s eDocs Manager Plus, you will need to edit the configuration for this in the Window Book Automation Scheduler.

Resources
The USPS sends out notifications of all PostalOne! outages and software updates using the DMM Advisory. You can subscribe to the DMM Advisory by sending an email to dmmadvisory@usps.com. In addition, detailed information regarding the changes in the PostalOne! software are available on the USPS RIBBS web site. Also available on the RIBBS site are the planned release schedules for these updates.

Window Book offers our Professional Services to users who may need assistance to download and install the Mail.dat Client software from the USPS, or to make any necessary updates or configuration edits to your Window Book software when these PostalOne! updates occur.

Don’t miss out on our educational mailing webinars! Log on to our webinar registration site to sign up.

Don’t miss Window Book’s NEW PRODUCT: eDM10X™
(the latest version is here NOW!)

To schedule a free Mailing Optimization Analysis, visit www.windowbook.com/MOA

USPS Fascinating Facts

Time once again to lighten things up a bit by providing you with some little-known, fun facts about the United States Postal Service® (USPS®).

Enjoy!

Post Office Facts
• The shortest rural mail delivery route is Route 007 in Moody AL, where the carrier travels 2.1 miles each day and delivers to 286 boxes.
• The longest rural mail delivery route is Route 081 in Mangum OK, where the carrier travels 187.6 miles each day and delivers to 240 boxes.
• The most common city names are Franklin, with 31 locations, Clinton and Washington with 29 locations each, Arlington with 28 locations and
Chester, Georgetown, Madison and Salem with 27 locations each.
• The longest Main Street in America is located in Island Park ID and is 33 miles long!
• The most unusual mail delivery method involves mule train delivery in Arizona. Each mule carries 130 pounds of mail, food, supplies and
furniture down the 8-mile trail to the Havasupai Indians at the bottom of the Grand Canyon. The mule train averages 4,000 pounds of materials
each day.
• The Postal Service moves mail using planes, trains and automobiles – as well as trucks, boats, ferries, helicopters, subways, float planes,
hovercaft, mules, bicycles and feet.

Facts and Figures

Here are some fascinating USPS figures, on a per day basis:
• $222.2 million — average revenue received
• 523 million — average number of mail pieces processed and delivered
• 217.3 million — pieces of First Class Mail processed and delivered
• 267 million — pieces of Advertising Mail processed and delivered
• 22 million — average number of mailpieces processed each hour
• 363,300 — average number of mailpieces processed each minute
• $180 million — amount paid to postal employees in salaries and benefits
• 4 million — number of miles driven by letter carriers and truck drivers
• 7,559 — number of letter carriers who deliver mail entirely on foot
• 128,000 — number of address changes processed
• 2,554 — number of addresses added to the delivery network
• 0 — tax dollars received for operating the Postal Service

Mail to the Military
• The Military Postal Service Agency (MSPA) is the managing authority over Military Postal Service (MPS) operations.
• MPS customers receive virtually the same level of service as if they were at home in the United States. Differences are based on the country in
which they are stationed and the type of military operation in which they are involved.
• Until 1980 each military service and government agency managed its own mail program. In 1980 the MPSA was formed, and the Department of Defense
designated the Secretary of the Army as the single military mail manager.
• Created to link all the partners together with a common goal, the MPS provides postal services to military personnel around the world.
• In 2013, 8.6 million pounds of mail were delivered from the U.S. to military installations around the world.
• Military mail moves within the United States via the Postal Service transportation network to a major postal mail processing facilities.
• If the mail is First-Class™, Priority Mail® or Priority Mail Express, it will move from the major airport gateway in the U.S. to an overseas
airport gateway on commercially U.S.-owned aircraft to overseas locations. From the overseas airport gateways, mail is then moved by various
methods to the designated Post Offices for delivery to the individual.
• There are 215 land-based Post Offices and 160 on ships.
• There are nearly 1,000 delivery ZIP Codes for military mail around the world.

For more postal trivia, check out Postal Facts 2014.

Window Book is here to help
Window Book is currently celebrating its 26th year helping clients manage their operations more profitably. Why should you talk to Window Book? Because we help you to: Streamline mail processes to reduce operational costs! Implement Full-Service and Seamless Acceptance to minimize the risk of downstream quality issues and be in a better position to defend your preparation processes. Grow with Emerging Technologies. Automate Your PostalOne! Submissions. Move to the Cloud to Optimize Your Operations. Use Your Data to Make More Money. Are you Keeping Up With Your Competition? Learn the KEY Shifts You Can Make… We Can Help YOU in Ways No Other Company Can! Call 1-800-524-0380 and talk with a Postal Expert Now.

To schedule a free Mailing Operations Analysis, visit www.windowbook.com/MOA

Correcting By/For Errors in eDoc

As more mailers are now starting to pay closer attention to their Mailer Scorecard on PostalOne!®, a common issue that shows up on their scorecards is By/For errors. So, you ask, what the heck is “By/For” and how do mailers get these errors to go away?

By/For
For Full-Service mailings, the United States Postal Service® (USPS®) requires that electronic documentation (eDoc) includes identification of the Mail Owner, the Mail Preparer, and the eDoc Submitter. This is often referred to as the “By/For” data: the Mail Preparer is the company who is preparing the mail (the “By” part) and the Mail Owner is the company responsible for the content of the mailpiece and receives the benefit of the mailing (the “For” part). Likewise, the eDoc Submitter is the company submitting the electronic documentation (“By”) for the Mail Owner (“For”). All of these entities are identified in the eDoc using their Mailer ID numbers (MIDs) or Customer Registration ID Numbers (CRIDs). For companies preparing and submitting their own mailings, all of these entities may be the same company. For companies that use Mail Service Providers, these three entities may be three different companies.

Where is the data?
The MID and CRID data used to identify the Mail Owner and Mail Preparer in the mailing is located in the Mailer Postage Account (MPA) file of the Mail.dat® file. The CRID data to identify the eDoc Submitter is located in the Header (HDR) file of the Mail.dat file. The eDoc Submitter data is also located in the Segment (SEG) file, but that is for mailing industry use; PostalOne! uses the data in the Header file.

Making corrections
The first thing you need to do in order to make any corrections is to verify that you have the correct MIDs and CRIDs for the participants in the mailing. If you are preparing and submitting your own mailings, this is fairly easy. However, if you are a Mail Service Provider, it can be a real challenge to obtain and/or verify the CRIDs and MIDs for all of your clients. MSP’s may obtain/validate client CRIDs and MIDs by logging on to the Business Customer Gateway. Inquiries in bulk quantities may be submitted using Excel spreadsheets. We highly recommend that you obtain both the CRID and MID data for your clients, not just one or the other. The USPS could change the requirements regarding which piece of data is necessary, so it is best to gather both pieces of data while you are collecting information anyway; then you are covered for any future changes.

Once you have the correct CRIDs and MIDs, you then need to update this information in your presort and/or post-presort software so that the correct data may be populated in the Mail.dat files. Your software providers should be able to assist you in identifying the correct parameters or views where this data should be entered or edited. As luck would have it, Window Book’s DAT-MAIL™ software offers a quick and easy way to get to the By/For data by using our Navigator view.

If you continue to receive By/For error reports after making these corrections, it may be that the USPS has multiple CRIDs or MIDs on file for your clients, in which case you will need to contact the PostalOne! Help Desk for assistance in determining which CRIDs and MIDs are valid for the mailings you are preparing or submitting.

Postage payment and statements
In addition to the By/For information, mailers submitting eDoc also need to insure that the correct postage payment method and permit data is populated in the Mail.dat files. This information is also contained in the Mailer Postage Account (MPA) record. If you are preparing and submitting your own mailings using your own postal permits for postage payment, this is again relatively easy. However, if you are a MSP, this gets a bit trickier. If your clients pay for their own postage using their own permits, you will need to make sure that you obtain updated permit information for each of your clients and update it in your presort and/or post-presort software. If you pay for your clients’ postage using your own permits, then you will need to request what are called “ghost permits” from your local post office for each of these clients. These ghost permits are for identification purposes only, and are not used for payment of postage. This ghost permit information needs to be populated in the Local Permit Number field of the MPA file, and the Local Permit Type field in these cases should be populated with a “V” for Virtual. This will insure that the correct information gets populated in the Mail Owner block on the first page of the postage statements. Please note: this is NOT the same as the Mail Owner identification required for Full-Service eligibility; that is done with the Mail Owner MID or CRID fields in the MPA file. Confusing? Absolutely! But, the USPS plans to change that in October, when the Mail Owner block of the postage statement will also be populated using the Mail Owner MID/CRID information rather than the Local Permit information.

Additional Information
More detailed information regarding the By/For requirements may be obtained at the USPS RIBBS® web site. A Full-Service By/For Guide is available on the RIBBS site, as is the Identifying Mail Owners In eDoc Guide. Also available are MID and CRID Acquisition Quick Step and CRID and MID Acquisition Fact Sheet.

Window Book is here to help
Window Book also offers webinars to help you understand these errors, such as Identifying Mail Owners in eDoc, Mailer’s Scorecard, and Common PostalOne! Errors.

Window Book is currently celebrating its 26th year helping clientsmanage their operations more profitably. Why should you talk to Window Book? Because we help you to: Streamline mail processes to reduce operational costs! Implement Full-Service and Seamless Acceptance to minimize the risk of downstream quality issues and be in a better position to defend your preparation processes. Grow with Emerging Technologies. Automate Your PostalOne! Submissions. Move to the Cloud to Optimize Your Operations. Use Your Data to Make More Money. Are you Keeping Up With Your Competition? Learn the KEY Shifts You Can Make… We Can Help YOU in Ways No Other Company Can! Call 1-800-524-0380 and talk with a Postal Expert Now.

To schedule a free Mailing Operations Analysis, visit www.windowbook.com/MOA

Emerging Technology Promotion

Registration for the upcoming USPS® Emerging Technology Promotion begins on June 15, 2014. The promotion period starts August 1, 2014 and runs through September 30, 2014. The goal of this promotion is to encourage mailers to integrate direct mail with mobile technology. This promotion highlights the use of Near Field Technology (NFC), which is a form of communication between devices such as smartphones, tablets, or items embedded with NFC chips, tags or similar technology.
The Promotion
To participate in this promotion, the mailpiece must incorporate the use of standard NFC technology, or an “enhanced” augmented reality experience allowing the recipient to engage in an interactive experience using the mailpiece and a mobile device. The discount is 2% off of eligible postage. The discount is calculated in PostalOne! and applied to the statement at the time of mailing.

Eligibility requirements
The eligible mail classes are Standard Mail® letters and flats (both Regular and Nonprofit). Intelligent Mail® Full-Service is required for certain categories of mail.

The mailpiece must include NFC technology or Enhanced augmented Reality technology. Eligibility will require interaction that is initiated by touching the mobile device on the NFC embedded mailpiece or by placing the mobile device within 1 to 2 inches of the NFC embedded mailpiece, recipient using VDP or other print technology. The enhanced Augmented Reality (AR) eligibility requires a high level of interaction within the AR experience occurring in front of or over the mailpiece so that they appear to be interacting with the mailpiece. This may include video animation, 2D or 3D interactive graphics, gamification* or mobile game play. In all cases, the interactive experience must relate directly to the contents of the mailpiece. The mailpiece itself must contain directional copy with guidance to the consumer on how to experience the NFC or AR feature. For those technologies that link to or utilize a website, a mobile optimized experience must be specifically designed for optimum performance when viewed on a mobile device.

Mailing submission requirements
Mailings must be submitted electronically using Mail.dat®, Mail.XML™ or Postal Wizard. Mail Owners must be identified in the electronic documentation. The postage payment method must be Permit Imprint or Precanceled Stamp permit, although some Meter Permit mailings may qualify. Every Door Direct Mail (EDDM) deposited at Business Mail Entry Unit may qualify, but EDDM Retail mailings taken to a local post office retail unit are ineligible. The mailing must be tendered for acceptance during the promotion period of August 1 through September 30, 2014.

Registration
Participants and/or Mail Service Providers (MSPs) must register on the Business Customer Gateway via the Incentive Program Service. This registration must be completed a minimum of 2 hours prior to presenting the mailing, and must specify which permits and CRIDs will be participating in the promotion. MSPs may auto-enroll their clients in real-time when submitting electronic documentation. During the postage statement finalization, PostalOne! will validate that the MSP CRID in the eDoc is enrolled as a MSP. The clients will then be automatically enrolled based on the mail owner MID/CRID data in the eDoc. PostalOne! will calculate the discount only if there are no system warnings.

Additional information
More detailed information regarding this upcoming promotion can be obtained at the USPS RIBBS® web site. A Program Requirement Guide is available on the RIBBS site. The Mail Owner Enrollment Guide for all USPS promotion and incentive programs is also available, as is the Mail Service Provider Enrollment Guide. Questions may be directed via email to mailingpromotions@usps.gov.

Window Book is here to help
Window Book is currently celebrating its 26th year helping clientsmanage their operations more profitably. Why should you talk to Window Book? Because we help you to: Streamline mail processes to reduce operational costs! Implement Full-Service and Seamless Acceptance to minimize the risk of downstream quality issues and be in a better position to defend your preparation processes. Grow with Emerging Technologies. Automate Your PostalOne! Submissions. Move to the Cloud to Optimize Your Operations. Use Your Data to Make More Money. Are you Keeping Up With Your Competition? Learn the KEY Shifts You Can Make… We Can Help YOU in Ways No Other Company Can! Call 1-800-524-0380 and talk with a Postal Expert Now.

To schedule a free Mailing Operations Analysis, visit www.windowbook.com/MOA

Don’t miss Window Book’s NEW SOLUTION for any mailer that
sends eDoc to PostalOne!

Go to www.windowbook.com/eDM to learn more…

Don’t miss Window Book’s amazing NEW PRODUCT: eDMPlus with QuickFix

PostalOne!® Mandatory Software Update Postponed Until August

The United States Postal Service® (USPS®) announced the postponement of the software update for the PostalOne! production system, originally scheduled for an implementation date of July 13, 2014. The new implementation date is now August 24, 2014. The Test Environment for Mailers (TEM) update will take place the following day.

Why the Update
The USPS periodically makes updates in the PostalOne! system to incorporate enhancements and bug fixes to the software. Major changes are performed when there are significant changes to postal rates or regulations, such as when the USPS increases their prices in January each year. There are usually at least four PostalOne! software updates during the year: January, April, July, and October. There may also be interim updates to PostalOne! for immediate fixes or other system issues.

This update is a major change to support new USPS products and services, postage statement changes, and other updates. The postage statement changes take effect on September 7, 2014.

There is a Mail.dat® specification version change associated with this update; the current version is 14-1; while the new Mail.dat version is 14-2

Handling Change
When these types of changes are announced, it is important for mailers to pay attention to the outage periods so that you can make adjustments in your mailing operations to accommodate the downtime. Also, it is important for mailers to download and install the USPS Mail.dat Client software (also sometimes referred to as MD Client or MDR Client) as soon as it is available. This software can be downloaded from the Business Customer Gateway web site. Mailers also need to make any associated updates or configuration changes to software that interfaces with PostalOne! once their Mail.dat Client software is updated. For example, if you use DAT-MAIL’s eDMPlus™ with QuickFix™, you will need to edit the configuration for this in the Window Book Automation Scheduler.

Resources
The USPS sends out notifications of all PostalOne! outages and software updates using the DMM Advisory. You can subscribe to the DMM Advisory by sending an email to dmmadvisory@usps.com. In addition, detailed information regarding the changes in the PostalOne! software are available on the USPS RIBBS® web site. Also available on the RIBBS site are the planned release schedules for these updates.

Window Book offers our Professional Services to users who may need assistance to download and install the Mail.dat Client software from the USPS, or to make any necessary updates or configuration edits to your Window Book software when these PostalOne! updates occur.

Don’t miss out on our educational mailing webinars! Log on to our webinar registration site to sign up.

Window Book is here to help
Window Book is currently celebrating its 26th year helping clientsmanage their operations more profitably. Why should you talk to Window Book? Because we help you to: Streamline mail processes to reduce operational costs! Implement Full-Service and Seamless Acceptance to minimize the risk of downstream quality issues and be in a better position to defend your preparation processes. Grow with Emerging Technologies. Automate Your PostalOne! Submissions. Move to the Cloud to Optimize Your Operations. Use Your Data to Make More Money. Are you Keeping Up With Your Competition? Learn the KEY Shifts You Can Make… We Can Help YOU in Ways No Other Company Can! Call 1-800-524-0380 and talk with a Postal Expert Now.

To schedule a free Mailing Operations Analysis, visit www.windowbook.com/MOA

Go to www.windowbook.com/eDM to learn more.

Jeff Peoples
Window Book, Inc.

Intelligent Mail, IMB, PostalOne!, RIBBS, First-Class-Mail, United States Postal Service and USPS are registered trademarks of the United States Postal Service in the United States and/or other countries.

Mail.dat and Mail.XML are trademarks owned by the International Digital Enterprise Alliance (IDEAlliance).