Archive of posts tagged PostalOne!

Don’t Forget: USPS® Price Changes Take Effect This Weekend!

The Postal Regulatory Commission (PRC) approved all of the United States Postal Service® (USPS®) proposed price increases. The implementation date for these approved prices is January 17, 2016.

Again – the final implementation date for these price changes is January 17, 2016. That’s this Sunday! 3 days from today!

Overall Changes
The new prices are available in Excel and .csv format on the Postal Explorer web site. The draft postage statements are also available on the same web site. Please note that this price change does not impact all mailing classes, so for some mailings the new January 2016 postage statements will be required, whereas for other mailings, the current May 2015 postage statements may still be used.

Software Updates
If you have not already done so, mailers will need to update their mailing and shipping software to accommodate these new prices. There is no new Mail.dat® file format specification version associated with this price change. Here is what will be supported as of January 17th:

January 17, 2016

  • USPS will support Mail.dat 14-2 Errata versions 14.2.1.8 and 15-1 Errata 15.1.0.4
  • USPS will continue to support all Mail.dat 14-2, errata versions including 14.2.1.8
  • USPS will continue to support all Mail.dat 15-1, errata versions including 15.1.0.4

As a reminder – there was a mandatory PostalOne! update on January 3, 2016, which means that if you are a mailer who submits eDoc, you should have downloaded and installed the new USPS MD Client software on the 3rd.

IMPORTANT NOTE: PostalOne! will be releasing a patch to the MD Client software on Sunday, January 17, 2016. This patch is to correct issues with Mail Anywhere submissions, so if you submit Mail Anywhere mailings, you will need to download and install this patch. This is not a mandatory update, so non-impacted mailers are not required to download and install this patch, but are encouraged to do so.

 

Don’t Forget! PostalOne!® Mandatory Software Update This Weekend

The USPS is issuing a mandatory software update for the PostalOne!® production system this weekend. This update will be implemented on Sunday, January 3, 2016. The PostalOne! Production (PROD) system will not be available on Sunday morning January 3, 2016, between 12 midnight and 10 a.m. CT. PostalOne! will also be updating the Test Environment for Mailers (TEM); that update will occur on Monday, January 4, 2016. The PostalOne! TEM environment will not be available between 6 a.m. and 4 p.m. CT on January 4. The new Mail.dat® client download for the Production Environment will be version 42.0.0.0_PROD; all previous versions of the Mail.dat client will be expired.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

New Year’s Resolution: Make A Contingency Plan!

As the year 2015 draws to a close and our thoughts turn to the new year, we can’t help but consider what our New Year’s Resolutions might be. With all the recent PostalOne!® outages and issues, a great resolution to add to your list is to make a contingency plan!   No doubt the recent PostalOne! outages caught you off-guard. You were probably scrambling trying to figure out how you were going to process your mailings and not lose Full-Service discounts. Did you struggle trying to figure out how to properly process your mailings with hard copies? If so, don’t let this happen again! The key to managing situations like this is to have a good contingency plan documented, communicated and practiced so that any time something prohibits you from uploading files to PostalOne!, you will know exactly how to process your mailings and, more importantly, not lose any discounts. AND – you need to put this contingency plan in place NOW. Do not wait until you are in the middle of the outage and then start scrambling.

Read more:

http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Get Ready For Shipping Products Price Changes

The PRC approved the price change notice the USPS® filed in October requesting an average price change of approximately 9.5%. This means that there will be price changes to the Shipping Services (a/k/a “competitive”) products effective January 17, 2016. This price change does NOT include any price increase for First-Class Mail® or any other Mailing (a/k/a “market dominant”) products.

Read more:  http://www.windowbook.com/Learning/Postal-Concierge-E-tips

USPS to Implement Postage Assessments

At November’s Mailers Technical Advisory Committee (MTAC) meeting, the United States Postal Service® (USPS®) announced plans to implement assessments for non-compliance with the requirements for Intelligent Mail® Full-Service, effective July 2016. To prepare for this implementation the USPS is working on improvements in the accuracy and ease of access to performance measurements available on the Mailer Scorecard area of PostalOne!® In addition, the USPS plans an extensive industry outreach program in the coming months to educate mailers on this requirement, how to access and interpret the performance data, and how to improve mailers scores.

 

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Local Keys

If you are submitting electronic documentation (eDoc) to PostalOne!®, one of the critical pieces of information required to identify postal facilities are the locale keys. Locale keys are unique identification codes that are assigned by the USPS® to each postal processing and delivery facility. This allows for very precise identification of the postal facilities that mailers are using for their origin entry and for any additional entry points at which mail is entered. There are a number of fields in the Mail.dat® file where these locale keys may be populated for communication of this information to the USPS and other entities in the mailing process.

Read More:  http://www.windowbook.com/Learning/Postal-Concierge-E-tips

 

MIDs and CRIDs

As more mailers submit their mailings electronically to PostalOne!® and access their Mailer Scorecard feedback from the Business Customer Gateway, the importance of using the correct Mailer ID’s (MIDs) and Customer Registration ID’s (CRIDs) becomes paramount. Let’s explore just what these ID numbers are and how they are used.

Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Do YOU Have A Contingency Plan?

Have all the recent PostalOne!® outages and issues caught you off-guard? Were you wondering how you were going to process your mailings and not lose Full-Service discounts? Did you struggle trying to figure out how to properly process your mailings with hard copies? If so, you are not alone. This type of situation can occur not just when there is a PostalOne! outage, but when your own systems may not be operating as expected. Whether it is a server crash, a software hiccup, loss of internet service, or even bad weather or natural disasters, the fact is that “stuff happens” – and when it does, you need to be prepared. The key to managing situations like this is to have a good contingency plan documented, communicated and practiced so that any time something prohibits you from uploading files to PostalOne!, you will know exactly how to process your mailings and, more importantly, not lose any discounts. AND – you need to put this contingency plan in place NOW. Do not wait until you are in the middle of the outage and then start scrambling.

 

Read more:  http://www.windowbook.com/Learning/Postal-Concierge-E-tips

Are you working harder or smarter?

If you’re submitting electronic files to PostalOne!® for just the Full-Service mailings you process, chances are you’re working a lot harder than you really need to be. Oh, you say, “but sending files to PostalOne! is a lot more work than submitting hard copies.” On the surface, that may appear to be the case, especially if you do not do electronic submissions very often. The fact is, though, if you have two different process flows, one for Full-Service mailings and one for everything else, you ARE working harder than necessary. And, who wants to work harder than they need to? Any workflow is easier if all the jobs are processed in the same manner, and submitting jobs to PostalOne! is no exception..  Read more: http://www.windowbook.com/Learning/Postal-Concierge-E-tips