May 3-4, 2021 | Spring Virtual Event

Connect With Industry Pros –
From Current Customers To Prospective Clients

A Meeting Within a Meeting!

While exhibiting or attending, optimize the 2020 NPF venue by using available meeting space to motivate your sales staff, train your customers or close more sales.

We know every partnership is unique and NPF has the experience and background to cater to your specific needs. It’s a golden opportunity to take care of business, and NPF can help secure the space you need to make it happen.

Spaces Available





Rules and Regulations

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Exhibitor Bulletins

A series of bulletins will be sent to participating exhibitors updating them with detailed information about the NPF. Please access these links to become informed:

Bulletin #1

Exhibitor Personnel Registration

Exhibitor registration is provided for four individuals per l0′ x lO’ space. This registration entitles EXHIBITORS entry into the exhibition hall during installation, exhibition, dismantle hours, as well as business sessions. Exhibitors who wish to solely attend the full schedule of Educational Sessions and all social events must register as an attendee and pay the fee indicated.

To register your personnel, please go to and access the Registration button to sign-in with your username and password by April 19, 2019. All personnel must be registered under the company that is exhibiting. FOUR BADGES PER lO’ x lO’ BOOTH ARE PROVIDED AND ALLOW ACCESS TO THE EXHIBITION HALL. ANY EXHIBITOR REGISTRATION UPDATES, ADDITIONS, AND CHANGES CAN ALSO BE MADE by signing in with your username and password on our website.

Exhibitors may pick up their badges beginning Saturday, May 4th at 8:00 a.m. at the Exhibitor Registration Desk at the Indiana Convention Center. Exhibitors are encouraged to register in advance; however, on-site registration will be available at the Exhibitor Registration Desk.

Important Dates

See this convenient checklist to make sure that all your logistical requirements are made. Take note of the service deadlines and order early to save money.

Important Dates

Meeting Space Request

Hospitality functions are not permitted during National Postal Forum Educational Sessions.

The National Postal Forum monitors closely the requests from companies for hospitality suites and meeting rooms to encourage exhibitors to use the suites during non-official function hours, and to discourage non-exhibiting companies from utilizing a hospitality suite or meeting space for business purposes and product demonstrations. If you are aware of violations of these policies, please inform Show Management.

If you need a meeting room for special meetings, please complete the Meeting Space Request Form and it return it to [email protected].

Meeting Request Form

New Product Information

New Product Information

The National Postal Forum may publish new product information online, in press releases and through various news bulletins. If your company has launched a new product since the previous Forum (San Antonio, TX, May 6-9, 2018) and plan to display the product at the Forum, May 5-8, 2019, please complete the New Product Form.

New Product Form

NPF Logo Pack Download

Promote your participation by utilizing the NPF logo. Download NPF Logo Pack for your company’s materials.

Logo Pack Download

NPF Rules and Regulations

The National Postal Forum Rules and Regulations are written to provide all exhibitors an equal opportunity to present their product in the most effective and professional manner to the audience and to protect exhibitors and attendees from unsafe practices. Please review and abide by the Rules and Regulations posted here:

Rules and Regulations

Booth and Display Rules

Indiana Convention Center Guidelines

Outside Contractors

Exhibitors may appoint their own outside contractor only for labor and supervision to set up and dismantle their displays. All other show services must be obtained through the official service contractor, The Freeman Companies. Exhibitor appointed sub-contractors must comply with the following rules. Please complete the Non-Official Contractor Form and return it to NPF.

Non-Official Contractor Form

Pre-Show Mailings

Exhibitors may utilize the NPF pre- and post-show mailing list, by choosing from the following options.

You may receive the registered attendee list and process the mailing yourselves or you may go through our mailing house to have your mailing processed. The mailing list does not include the email addresses. Either way, NPF must see the piece and approve it before production. Two weeks prior to the NPF event, we generally have approximately 1500-2000 names to mail to, depending on the categories you choose. Approximately two weeks after the NPF, the total mailing list will be available.

If you would like to mail to more prospects, we do have a Mailing Industry Attendee Historical Mailing List that totals approximately 5,000 names. If you choose to mail to that list and the current registered attendees, then all mailings must go through our designated mail house. The cost to mail to either list is $500 to NPF plus processing and postage. Promotional mailings may be scheduled to drop as early as March 29, 2019. Exhibitors may mail to Mailing Industry Attendees, USPS and/or Exhibitors. If you would like to utilize the NPF mailing list options, click the list agreement link below.

List Agreement

Complete the list agreement and return to NPF.
Please contact Mary Guthrie at 703-293-2313 or [email protected] with inquiries and for quotes for printing and processing.

Preferred NPF Hotels

For exhibiting companies making personnel hotel reservations in one of the NPF hotels listed below, the company will receive two (2) lunch tickets for every 10′ x 10′ booth space for both Monday and Tuesday’s luncheons in the exhibit hall.
For those companies needing to book rooms for their personnel, please go to, click the register button and sign-in using your username and password. If you have forgotten your username or password, click on the forgot username and password and provide email address to update.

Rooms are available through NPF housing at the following hotels: Courtyard By Marriott Downtown, Fairfield Inn & Suites, Indianapolis Marriott Downtown, JW Marriott Indianapolis, and Springhill Suites By Marriott.

As the contact person for your company, use your username and password for signing in and reserving hotel reservations. Please remember that you must enter unique emails as the system does not allow duplicate emails. You can also make changes as needed. Just go to and click on the Register Button.

Service Manual

The Exhibitor Service Manual contains rules, regulations and general information, including various order forms for services you may need during your installation and dismantle. Please review this manual as soon as possible and note the various deadlines for specific information and services. If you have questions about any of the information contained in this manual, please contact Show Management or the Freeman Decorating Company.

Service Manual

To order services online, please visit their website by clicking below

Freeman Decorating Company

Exhibiting/Show Hours

· Saturday, May 4, 2019 – 8:00 am – 5:00 pm
· Sunday, May 5, 2019 – 8:00 am – 5:00 pm
(All exhibits must be set up by 5:00 pm on Sunday, May 5th to facilitate cleaning of the Exhibit Hall)

Show Hours
· Monday, May 6, 2019 – 9:30 am – 4:00 pm
· Tuesday, May 7, 2019 – 9:30 am – 2:00 pm; 5:00 pm – 6:30 pm
(Exhibits will close from 2:00 pm – 5:00 pm and reopen from 5:00 pm – 6:30 pm for the Exhibitor Reception)
· Wednesday, May 8, 2019 – 9:00 am – 12:00 pm
(Note: Attendee lunch will be held in the Exhibit Hall Monday and Tuesday from 12:00 pm – 1:30 pm)

Dismantle Exhibits
· Wednesday, May 8, 2019 – 12:00 pm – 8:00 pm
· Thursday, May 9, 2019 – 8:00 am – 5:00 pm


Centerplate is the exclusive hospitality partner at the Indiana Convention Center. For all the details, download their menu here.

Catering Menu

Sponsorships and Advertising Information

Combine sponsorships and advertising with NPF exhibit booth and increase the success of attracting your target audience. Click on the following to learn about your marketing opportunities.


Advertising & Registration Bag Insert

Digital Advertising (Targeted Emails, NPF News Brief, Product Guide and Website Advertising)

Contact the National Postal Forum

    NPF Info

    npf headquarters

    3998 Fair Ridge Drive

    Suite 150

    Fairfax, VA 22033-2920


    npf 2020 location

    Orlando World Center Marriott

    8701 World Center Dr

    Florida, 32821