FAQ and Important Information

Frequently Asked Questions

Where is the 2025 National Postal Forum?

Gaylord Opryland Hotel & Convention Center, 2800 Opryland Drive, Nashville, TN 37214

Will there be other costs to exhibitors associated with exhibiting?

Yes. The NPF has selected The Freeman Companies as the official decorator for the Forum. Costs for booth furnishings, electrical, drayage, etc. will be additional. Please refer to the Freeman Service Manual soon to be accessible on this website.

When will I receive confirmation on my hotel reservation?

Confirmation for hotel reservations will come directly from the hotel. Once your NPF registration is processed and your reservation sent to the hotel, the hotel will send out your confirmation. You may also call the hotel directly to confirm your reservation after they have processed it.

Where and when do I pick up my badge?

Registration, located inside the Gaylord Convention Center opens on Saturday, April 26, 2025, at which time exhibitors can pick-up their badges.

When and where is the next National Postal Forum?

2025 April 27-30, Gaylord Opryland Convention Center, 2800 Opryland Dr., Nashville, TN 37214

2026 May 3-6, Phoenix Convention Center, AZ
2027 May 16-19, Marriott World Center, Orlando, FL

What is the address and phone number of the hotel where I have requested a reservation?

Look under the "Register & Attend" menu and choose the Hotels & Travel tab for Hotel Information.

What is the cost of a standard booth and what's included?

For $4,450.00 Exhibitors receive the following per 10'x10' space rented:

Standard booth equipment: 8' high back drape, 3' high side drape, one identification sign.
Four exhibitor badges that allow access to the Exhibit Hall, NPF Sessions and Networking Receptions.
Complete company and product listing in the on-site Program/Exhibit Hall Guide, distributed free to all attendees.
Complete company and product listing in the online expo.
Complimentary Exhibit Hall passes for exhibitors to distribute to customers.
Special discounted rates on advertising in the on-site National Postal Forum Program/Exhibit Hall Guide.
Sponsor and Co-Sponsor opportunities.
Available for purchase: Registered attendee mail list for exhibitor promotions.
Exhibit Hall-only time for attendees.
Opening reception.
Upgraded show floor promotions to increase traffic flow.
Consultation Center located to build exhibit floor traffic.
24-hour security service.
Complimentary lunch, coffee and other beverages available daily in Exhibit Hall.

How many attendees come to the National Postal Forum?

Over 4,200+ people attend the National Postal Forum. Over 85% of these attendees are potential buying customers within the mailing industry. Approximately 2,200 are mailing industry participants, who represent publishing, banking, insurance, mailing houses, presort, utilities and advertising companies. An additional 1,000 attendees represent exhibiting companies and 300 are USPS representatives.

How is space assigned?

Booth space is assigned on a first-come, first-assigned basis.

Important Information

PROGRAM ITINERARY

Plan your time accordingly, here is the latest program itinerary.

EXHIBITOR PERSONNEL REGISTRATION

Exhibitor registration is provided for four individuals per l0′ x lO’ space. This registration entitles EXHIBITORS entry into the exhibition hall during installation, exhibition, dismantle hours, as well as business sessions. Exhibitors who wish to solely attend the full schedule of Educational Sessions and all social events must register as an attendee and pay the fee indicated.

NPF will provide detailed registration instructions to all participating exhibitors after booth assignments have been made. All personnel must be registered under the company that is exhibiting. FOUR BADGES PER lO’ x lO’ BOOTH ARE PROVIDED AND ALLOW ACCESS TO THE EXHIBITION HALL. ANY EXHIBITOR REGISTRATION UPDATES, ADDITIONS, AND CHANGES CAN ALSO BE MADE by signing in with your username and password on our website.

Exhibitors may pick up their badges beginning Saturday, June 1 at Desk at the Indiana Convention Center. Exhibitors are encouraged to register in advance; however, on-site registration will be available at the Exhibitor Registration Desk.

IMPORTANT DATES

See this convenient checklist to make sure that all your logistical requirements are made. Take note of the service deadlines and order early to save money.

Important Dates

MEETING SPACE REQUEST

Hospitality functions are not permitted during National Postal Forum Educational Sessions.

The National Postal Forum monitors closely the requests from companies for hospitality suites and meeting rooms to encourage exhibitors to use the suites during non-official function hours, and to discourage non-exhibiting companies from utilizing a hospitality suite or meeting space for business purposes and product demonstrations. If you are aware of violations of these policies, please inform Show Management.

If you need a meeting room for special meetings, please complete the Meeting Space Request Form and it return it to meetings@npf.org.

‍Meeting Request Form

NPF LOGO PACK DOWNLOAD

Promote your participation by utilizing the NPF logo. Download NPF Logo Pack for your company’s materials.

NPF Logo Pack

NPF RULES AND REGULATIONS

The National Postal Forum Rules and Regulations are written to provide all exhibitors an equal opportunity to present their product in the most effective and professional manner to the audience and to protect exhibitors and attendees from unsafe practices. Please review and abide by the Rules and Regulations posted here:

NPF Rules and Regulations
Ryman Exhibition Hall Guidelines
Display Rules and Regulations

‍Exhibitors may appoint their own outside contractor only for labor and supervision to set up and dismantle their displays. All other show services must be obtained through the official service contractor, The Freeman Companies. Exhibitor appointed sub-contractors must comply with the following rules. Please complete the Non-Official Contractor Form and return it to NPF.

Non-Official Contractor Form
Outside Contractor Rules

PRE-SHOW MAILING

Exhibitors may utilize the NPF pre- and post-show mailing list, by choosing from the following options.

You may receive the registered attendee list and process the mailing yourselves or you may go through our mailing house to have your mailing processed. The mailing list does not include the email addresses. Either way, NPF must see the piece and approve it before production. Two weeks prior to the NPF event, we generally have approximately 1500-2000 names to mail to, depending on the categories you choose. Approximately two weeks after the NPF, the total mailing list will be available.

If you would like to mail to more prospects, we do have a Mailing Industry Attendee Historical Mailing List that totals approximately 5,000 names. If you choose to mail to that list and the current registered attendees, then all mailings must go through our designated mail house. The cost to mail to either list is $1,000 to NPF plus processing and postage. Promotional mailings may be scheduled to drop as early as March 2024. Exhibitors may mail to Mailing Industry Attendees, USPS and/or Exhibitors. If you would like to utilize the NPF mailing list options, click the list agreement link below.

‍List Agreement

‍Complete the list agreement and return to NPF.
Please contact Mary Guthrie at 703-293-2313 or mguthrie@dev.npf.org with inquiries and for quotes for printing and processing.

PREFERRED NPF HOTELS

NPF will provide detailed hotel registration instructions to all participating exhibitors after booth assignments have been made. All reservations must be made through NPF for the NPF hotel block.

SERVICE MANUAL

The Exhibitor Service Manual contains rules, regulations and general information, including various order forms for services you may need during your installation and dismantle. Please review this manual as soon as possible and note the various deadlines for specific information and services. If you have questions about any of the information contained in this manual, please contact Show Management or the Freeman Decorating Company. To order services online, please visit their website by clicking below:

‍Freeman Service Kit

CATERING

Centerplate is the exclusive hospitality partner at the Indianapolis Convention Center. For all the details, download their menu here.

‍Catering Menu

FAQ and Important Information

Frequently Asked Questions

Important Information

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